Automation library · Hiring

Screen resumes and route hiring decisions with Airtable

Started by an arriving email, and works across Airtable and Gmail. It hands the judgement calls to DeepSeek. 20 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: DeepSeek

Download free
20 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 7Service 10

The steps in the order they run, from what starts it.

  1. 1Gmail TriggerGmail triggerStarts it
  2. 2DeepSeek Screening ModelLm Chat Deep SeekModel
  3. 3Lookup Existing CandidateAirtableService
  4. 4Screen Candidate with AIChain LlmModel
  5. 5If Candidate Is NewIfLogic
  6. 6Validate AI Score OutputCodeLogic
  7. 7Create New Candidate RecordAirtableService
  8. 8Link to Duplicate RecordAirtableService
  9. 9Save Screening Score to AirtableAirtableService
  10. 10Reattach Resume Binary DataCodeLogic
  11. 11Send for Human ReviewGoto HumanService
  12. 12Extract Resume Text via LlamaParseLlama Parse PlatformService
  13. 13Route by Human DecisionIfLogic
  14. 14Evaluate Parse QualityCodeLogic
  15. 15Update Record as AdvancedAirtableService
  16. 16Update Record as RejectedAirtableService
  17. 17If Parse Quality AcceptableIfLogic
  18. 18Fetch Role Rubric from AirtableAirtableService
  19. 19Flag Candidate for Manual ReviewAirtableService
  20. 20Sanitize and Clean Resume TextCodeLogic

How it's built

Starts on
An arriving email
Steps
20, with 3 branches
Size
Medium: a working afternoon
Connects to
Airtable, Gmail
Model
DeepSeek

Questions

What does it need to run?

An n8n account, plus your own Airtable and Gmail accounts, and a key for DeepSeek. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls DeepSeek. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.