The flow
Starts it 1Model 6Logic 4Service 9
The steps in the order they run, from what starts it.
- 1Gmail Trigger1Gmail triggerStarts it
- 2OpenAI Chat Model2Lm Chat Open AiModel
- 3Check Availability1Google Calendar ToolService
- 4OpenAI Chat Model3Lm Chat Open AiModel
- 5Get Events1Google Calendar ToolService
- 6Message a model2Open AiModel
- 7AI Agent1AgentModel
- 8Structured Output Parser1Output Parser StructuredModel
- 9If2IfLogic
- 10Create an event1Google CalendarService
- 11Get a message1GmailService
- 12Send a message1GmailService
- 13Upload file1Google DriveService
- 14Extract from File1Extract From FileService
- 15Create a record2AirtableService
- 16Available Positions1SetLogic
- 17Message a model3Open AiModel
- 18If3IfLogic
- 19Get Next Business Day1CodeLogic
- 20Create a record3AirtableService
How it's built
- Starts on
- An arriving email
- Steps
- 20, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Airtable, Gmail, Google Calendar, Google Drive
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Airtable, Gmail, Google Calendar and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 20 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.