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Automate recruitment with OpenAI and Airtable

Started by another system calling it, and works across Airtable, Email, Google Calendar and Slack. It hands the judgement calls to OpenAI. 19 steps: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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19 stepsMedium: a working afternoon
0Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 2Model 7Logic 2Service 8

The steps in the order they run, from what starts it.

  1. 1Webhook - Receive CVWebhookStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3OpenAI Chat Model AssessmentLm Chat Open AiModel
  4. 4Structured Output ParserOutput Parser StructuredModel
  5. 5OpenAI Chat Model EmailLm Chat Open AiModel
  6. 6Airtable - Store CandidateAirtableService
  7. 7HTTP Request - Download CVHttp RequestService
  8. 8AI - Extract CV DataInformation ExtractorModel
  9. 9AI Agent - Qualification AssessmentAgentModel
  10. 10AI Agent - Generate EmailAgentModel
  11. 11Airtable - Get Job RequirementsAirtableService
  12. 12Airtable - Update AssessmentAirtableService
  13. 13Send Email - Candidate OutreachEmail SendService
  14. 14Filter - Qualified CandidatesFilterLogic
  15. 15Slack - Send NotificationSlackService
  16. 16Filter - Interview CandidatesFilterLogic
  17. 17Respond to WebhookRespond To WebhookStarts it
  18. 18Google Calendar - Schedule InterviewGoogle CalendarService
  19. 19Airtable - Update Interview DetailsAirtableService

How it's built

Starts on
Another system calling it
Steps
19
Size
Medium: a working afternoon
Connects to
Airtable, Email, Google Calendar, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Airtable, Email, Google Calendar and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.