Automation library · Scheduling

Recover attorney time entries from Google Calendar and Gmail

Started by a clock, and works across Gmail and Google Calendar. It hands the judgement calls to OpenAI. 14 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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14 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 5Service 6

The steps in the order they run, from what starts it.

  1. 1Trigger Daily at 6 AMSchedule triggerStarts it
  2. 2Transmit Approval RequestGmailService
  3. 3OpenAI Chat GPT-4oLm Chat Open AiModel
  4. 4Fetch Yesterday's Calendar EventsGoogle CalendarService
  5. 5Fetch Yesterday's EmailsGmailService
  6. 6Wait for Form SubmissionWaitLogic
  7. 7Draft Generator AgentAgentModel
  8. 8Merge Calendar and Email DataCodeLogic
  9. 9Extract Draft ContentCodeLogic
  10. 10Send and Await Email ResponseGmailService
  11. 11Route by Submission StatusSwitchLogic
  12. 12Post Approved Entry to ClioHttp RequestService
  13. 13Log Entry RejectionsCodeLogic
  14. 14Post Edited Entry to ClioHttp RequestService

How it's built

Starts on
A clock
Steps
14, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Calendar accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.