Automation library · Hiring

Automated recruitment process with Slack and DocuSign

Started by a clock, and works across Airtable, Gmail, Google Sheets, Slack and one other. 25 steps, 2 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large

Download free
25 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
2Loops or waits
5Services it connects to

The flow

Starts it 2Logic 7Service 16

The steps in the order they run, from what starts it.

  1. 1Interview CompletedGoogle Calendar triggerStarts it
  2. 2Every FridaySchedule triggerStarts it
  3. 3Send Feedback FormSlackService
  4. 4Get Candidate DataAirtableService
  5. 52 HoursWaitLogic
  6. 6Calculate MetricsCodeLogic
  7. 7Check for Form SubmissionHttp RequestService
  8. 8Log Weekly ReportGoogle SheetsService
  9. 9Form Submitted?IfLogic
  10. 10Send Report SummarySlackService
  11. 11Send ReminderSlackService
  12. 12Log FeedbackAirtableService
  13. 13Calculate Score & DecisionCodeLogic
  14. 14Passed Interview?IfLogic
  15. 15Update Status 'Passed'AirtableService
  16. 16Update Status 'Rejected'AirtableService
  17. 17Send Follow-up InvitationGmailService
  18. 18Create Rejection EmailCodeLogic
  19. 19Send Rejection EmailGmailService
  20. 20DocuSignHttp RequestService
  21. 21SignatureWaitLogic
  22. 22Update Status 'Offer Sent'AirtableService
  23. 23Create a cardTrelloService
  24. 24Notify HRSlackService
  25. 25Send Welcome EmailGmailService

How it's built

Starts on
A clock
Steps
25, with 2 branches, 2 loops or waits
Size
Large: read it before trusting it with anything live
Connects to
Airtable, Gmail, Google Sheets, Slack, Trello
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Sheets, Slack and Trello accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.