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AI-powered recruitment system for resume screening & outreach

Started by another system calling it, and works across Gmail, Google Calendar, Google Sheets and Slack. It hands the judgement calls to OpenAI. 25 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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25 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 1Model 5Logic 6Service 13

The steps in the order they run, from what starts it.

  1. 1WebhookWebhookStarts it
  2. 2Resume ParserExtract From FileService
  3. 3Extract Key Candidate DataCodeLogic
  4. 4Initial Candidate StorageGoogle SheetsService
  5. 5Job Description InputGoogle SheetsService
  6. 6Retrieve Candidate for ScreeningGoogle SheetsService
  7. 7Retrieve Job DescriptionGoogle SheetsService
  8. 8Prepare Data for AI ScreeningCodeLogic
  9. 9Resume Matcher & ScorerOpen AiModel
  10. 10Cultural Fit & Red Flag IdentifierOpen AiModel
  11. 11Interview Question GeneratorOpen AiModel
  12. 12Consolidate AI Screening ResultsCodeLogic
  13. 13Update Candidate Status & ScoresGoogle SheetsService
  14. 14Conditional Branching - High ScoreIfLogic
  15. 15Personalized Outreach Email GeneratorOpen AiModel
  16. 16Send Personalized EmailGmailService
  17. 17Create Placeholder Interview EventGoogle CalendarService
  18. 18Update Candidate Status - Invited for ScreeningGoogle SheetsService
  19. 19For Candidate Response/SchedulingWaitLogic
  20. 20Retrieve Candidate Status for Follow-upGoogle SheetsService
  21. 21Conditional Branching - No Reply/No ScheduleIfLogic
  22. 22Gentle Follow-up GeneratorOpen AiModel
  23. 23Send Gentle Follow-upGmailService
  24. 24Update Candidate Status - Follow-up SentGoogle SheetsService
  25. 25Notify Recruiter for Qualified CandidatesSlackService

How it's built

Starts on
Another system calling it
Steps
25, with 2 branches, 1 loop or waits
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Calendar, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 25 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 25 steps before you point it at anything that matters.