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Automate job applicant screening with OpenAI and Gmail

Started by another system calling it, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to OpenAI. 17 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 2Logic 8Service 6

The steps in the order they run, from what starts it.

  1. 1Webhook: New ApplicationWebhookStarts it
  2. 2Normalize DataSetLogic
  3. 3Check Required FieldsIfLogic
  4. 4HTTP: Download ResumeHttp RequestService
  5. 5HTTP: Download CVHttp RequestService
  6. 6Slack: Error NotificationSlackService
  7. 7Code: Extract PDF TextCodeLogic
  8. 8Code: Prepare Data for AICodeLogic
  9. 9OpenAI: Evaluate Skill & CultureOpen AiModel
  10. 10Code: Parse EvaluationCodeLogic
  11. 11OpenAI: Generate QuestionsOpen AiModel
  12. 12Code: Parse QuestionsCodeLogic
  13. 13G Sheets: Save EvaluationGoogle SheetsService
  14. 14Code: Generate Scheduling LinkCodeLogic
  15. 15Gmail: Send InviteGmailService
  16. 16Code: Prepare ReportCodeLogic
  17. 17Slack: Notify TeamSlackService

How it's built

Starts on
Another system calling it
Steps
17, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.