Automation library · Hiring

Schedule interviews and send GPT-4 reminders

Started by another system calling it, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to OpenAI. 17 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
1Branch: places the flow splits
2Loops or waits
3Services it connects to

The flow

Starts it 1Model 1Logic 6Service 9

The steps in the order they run, from what starts it.

  1. 1WebhookWebhookStarts it
  2. 2Formatting the start date/timeSetLogic
  3. 3Create the interview and invites the candidateGoogle CalendarService
  4. 4Creates the e-mail contentOpen AiModel
  5. 5Separates the textSetLogic
  6. 6Wait until 1 day before the interviewWaitLogic
  7. 7Send the message to the candidateGmailService
  8. 8Adding observation in candidateHttp RequestService
  9. 9WaitWaitLogic
  10. 10Request for candidate aprovalSlackService
  11. 11IfIfLogic
  12. 12Adding observation in candidate1Http RequestService
  13. 13Reproval e-mailGmailService
  14. 14Getting the vacancyHttp RequestService
  15. 15Reproving candidateHttp RequestService
  16. 16Selecting pipe stage idSetLogic
  17. 17Moving candidate to last stageHttp RequestService

How it's built

Starts on
Another system calling it
Steps
17, with 1 branch, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.