Automation library · Lead generation

Track contractor leads from email with OpenRouter and HubSpot

Started by another system calling it, and works across Email, Google Sheets, HubSpot, Slack and one other. It hands the judgement calls to OpenRouter. 16 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenRouter

Download free
16 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
5Services it connects to

The flow

Starts it 1Model 2Logic 5Service 8

The steps in the order they run, from what starts it.

  1. 1Email Trigger (IMAP)Email Read ImapService
  2. 2OpenRouter Chat ModelLm Chat Open RouterModel
  3. 3Status Update WebhookWebhookStarts it
  4. 4Filter Lead EmailsFilterLogic
  5. 5Lead Parser AgentAgentModel
  6. 6Code in JavaScriptCodeLogic
  7. 7Extract + Format EmailCodeLogic
  8. 8Create HubSpot ContactHubspotService
  9. 9Log to SheetsGoogle SheetsService
  10. 10Alert SMSTwilioService
  11. 11Alert SlackSlackService
  12. 12Wait 10 MinWaitLogic
  13. 13Check Lead StatusGoogle SheetsService
  14. 14Status = New?IfLogic
  15. 15Follow-Up SMSTwilioService
  16. 16Follow-Up SlackSlackService

How it's built

Starts on
Another system calling it
Steps
16, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Email, Google Sheets, HubSpot, Slack, Twilio
Model
OpenRouter

Questions

What does it need to run?

An n8n account, plus your own Email, Google Sheets, HubSpot, Slack and Twilio accounts, and a key for OpenRouter. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenRouter. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.