Automation library · Lead generation

Sort Gmail leads, meetings, and trash with OpenAI

Started by an arriving email, and works across Gmail. It hands the judgement calls to OpenAI. 16 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
16 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
1Service it connects to

The flow

Starts it 1Model 1Logic 7Service 7

The steps in the order they run, from what starts it.

  1. 1When Email Received1Gmail triggerStarts it
  2. 2Fetch Full Email Message1GmailService
  3. 3Execute Pre-Classify Rules1CodeLogic
  4. 4Route by Pre-Classification1SwitchLogic
  5. 5Label as Team1GmailService
  6. 6Skip Processing1No OpLogic
  7. 7Label as Meetings1GmailService
  8. 8OpenAI Lead/Trash Classifier1Open AiModel
  9. 9Calculate Deletion Time1CodeLogic
  10. 10Parse Classification Result1CodeLogic
  11. 11Label Pending Deletion1GmailService
  12. 12Route by LLM Classification1SwitchLogic
  13. 13Wait for Deletion Time1WaitLogic
  14. 14Label as Leads1GmailService
  15. 15Label for Review1GmailService
  16. 16Trash Email Thread1GmailService

How it's built

Starts on
An arriving email
Steps
16, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.