Automation library · Lead generation

Automate lead meeting scheduling with Zoho CRM

Started by another system calling it, and works across Gmail and Google Calendar. It hands the judgement calls to Gemini. 16 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: Gemini

Download free
16 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 5Service 8

The steps in the order they run, from what starts it.

  1. 1Zoho CRM Lead WebhookWebhookStarts it
  2. 2Google Gemini Chat ModelLm Chat Google GeminiModel
  3. 3New Lead TriggerZoho CrmService
  4. 4Generate Personalized InviteAgentModel
  5. 5Workflow ConfigurationSetLogic
  6. 6Send Meeting InviteGmailService
  7. 7Get Sales Rep DetailsZoho CrmService
  8. 8Log Meeting in Zoho CRMZoho CrmService
  9. 9Detect Lead TimezoneCodeLogic
  10. 10Get Rep Calendar AvailabilityGoogle CalendarService
  11. 11Find Available Slots with BufferCodeLogic
  12. 12Check Slots AvailableIfLogic
  13. 13Generate Meeting LinkHttp RequestService
  14. 14No Slots Available MessageSetLogic
  15. 15HTTP RequestHttp RequestService
  16. 16Send No Availability EmailGmailService

How it's built

Starts on
Another system calling it
Steps
16, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Calendar accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.