The flow
Model 4Logic 6Service 4
The steps in the order they run, from what starts it.
- 1Structured Output ParserOutput Parser StructuredModel
- 2CalculatorTool CalculatorModel
- 3Notification receivedEmail Read ImapService
- 4LLM modelLm Chat Google GeminiModel
- 5extract from emailAgentModel
- 6Check if More Info is NeededIfLogic
- 7Calculate Waiting TimeCodeLogic
- 8Send Clarification requestEmail SendService
- 9When to sendIfLogic
- 10Wait to send 1h before meetingWaitLogic
- 11Wait to send 24h before meetingWaitLogic
- 12Wait to send 1h before meeting after 24hWaitLogic
- 13Send Reminder EmailEmail SendService
- 14Send WhatsApp ReminderTwilioService
How it's built
- Starts on
- An arriving email
- Steps
- 14, with 2 branches, 3 loops or waits
- Size
- Medium: a working afternoon
- Connects to
- Email, Twilio
- Model
- Gemini
Questions
What does it need to run?
An n8n account, plus your own Email and Twilio accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an arriving email.
Does it use AI?
Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 14 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.