Automation library · Money admin

Process invoice emails to Zoho Books with Gmail and Parseur

Started by an arriving email, and works across Gmail and Google Drive. 15 steps, 2 branches: a working afternoon to understand properly.

Medium

Download free
15 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 2Logic 5Service 8

The steps in the order they run, from what starts it.

  1. 1Watch Invoice EmailsGmail triggerStarts it
  2. 2Parseur TriggerParseur triggerStarts it
  3. 3Upload PDF to ParseurParseurService
  4. 4Fetch Parseur DocumentHttp RequestService
  5. 5Check Bill in ZohoHttp RequestService
  6. 6Is Bill New?IfLogic
  7. 7Create Bill in ZohoHttp RequestService
  8. 8Skip (Duplicate Bill)No OpLogic
  9. 9Download Invoice PDFHttp RequestService
  10. 10Find Month Folder in DriveGoogle DriveService
  11. 11Combine PDF + FolderMergeLogic
  12. 12Does Month Folder Exist?IfLogic
  13. 13Upload PDF to DriveGoogle DriveService
  14. 14Combine Folder ResultMergeLogic
  15. 15Create Month FolderGoogle DriveService

How it's built

Starts on
An arriving email
Steps
15, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Drive accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.