The flow
Starts it 1Logic 5Service 9
The steps in the order they run, from what starts it.
- 1When Invoice SubmittedForm triggerStarts it
- 2Set Invoice FieldsSetLogic
- 3Set Workflow ConfigurationsSetLogic
- 4Read Invoice RegisterGoogle SheetsService
- 5If Duplicate InvoiceIfLogic
- 6Email Duplicate Invoice WarningGmailService
- 7Append Invoice to RegisterGoogle SheetsService
- 8Read Purchase OrdersGoogle SheetsService
- 9Read Goods ReceiptsGoogle SheetsService
- 10Execute 3-Way Match LogicCodeLogic
- 11Check 3-Way Match OutcomeIfLogic
- 12Update Payment Ready StatusGoogle SheetsService
- 13Update Payment Hold StatusGoogle SheetsService
- 14Email Finance: Payment ReadyGmailService
- 15Email Finance: On HoldGmailService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 15, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 15 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.