Automation library · Money admin

Automate AI Upwork proposal generation with Apify and Gemini

Started by an event in a connected app, and works across Apify, Gmail and Google Sheets. It hands the judgement calls to Gemini. 15 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: Gemini

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15 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 3Logic 2Service 9

The steps in the order they run, from what starts it.

  1. 1When clicking ‘Execute workflow’Manual triggerStarts it
  2. 2Google Gemini Chat ModelLm Chat Google GeminiModel
  3. 3Structured Output ParserOutput Parser StructuredModel
  4. 4Run Upwork Actor for Listed JobsApifyService
  5. 5Proposal CraftingChain LlmModel
  6. 6Get the Dataset from Upwork ActorApifyService
  7. 7Edit FieldsSetLogic
  8. 8Add the Extracted Data in SheetsGoogle SheetsService
  9. 9Append or update row in sheetGoogle SheetsService
  10. 10Count the New JobsSummarizeService
  11. 11SummarizeSummarizeService
  12. 12Send Email NotificationGmailService
  13. 13Send a messageGmailService
  14. 14Get row(s) in sheetGoogle SheetsService
  15. 15IfIfLogic

How it's built

Starts on
An event in a connected app
Steps
15, with 1 branch
Size
Medium: a working afternoon
Connects to
Apify, Gmail, Google Sheets
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Apify, Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.