Automation library · Scheduling

Summarize and action meeting recordings with Whisper

Started by another system calling it, and works across Gmail, Google Docs, HubSpot and Slack. It hands the judgement calls to Claude. 20 steps, 2 loops or waits: a working afternoon to understand properly.

MediumCalls a model: Claude

Download free
20 stepsMedium: a working afternoon
0Branches: places the flow splits
2Loops or waits
4Services it connects to

The flow

Starts it 1Model 8Logic 5Service 6

The steps in the order they run, from what starts it.

  1. 1When Meeting Recording ReceivedWebhookStarts it
  2. 2Claude Analyzer ModelLm Chat AnthropicModel
  3. 3Parse Meeting Data ParserOutput Parser StructuredModel
  4. 4Claude Formatter ModelLm Chat AnthropicModel
  5. 5Parse Action Items ParserOutput Parser StructuredModel
  6. 6Claude Email ModelLm Chat AnthropicModel
  7. 7Set Workflow ParametersSetLogic
  8. 8Analyze Meeting Content AgentAgentModel
  9. 9Format Action Items AgentAgentModel
  10. 10Draft Follow-up Emails AgentAgentModel
  11. 11Transcribe Audio with WhisperHttp RequestService
  12. 12Merge Email and Meeting DataMergeLogic
  13. 13Prepare CRM Update DataSetLogic
  14. 14Send Follow-up EmailsGmailService
  15. 15Save Meeting Summary to DocsGoogle DocsService
  16. 16Update Contact in HubSpotHubspotService
  17. 17Loop Over AttendeesSplit In BatchesLogic
  18. 18Notify Team on SlackSlackService
  19. 19Loop Over Action ItemsSplit In BatchesLogic
  20. 20Create Task in HubSpotHubspotService

How it's built

Starts on
Another system calling it
Steps
20, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Docs, HubSpot, Slack
Model
Claude

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Docs, HubSpot and Slack accounts, and a key for Claude. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Claude. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.