The flow
Starts it 1Model 4Logic 6Service 9
The steps in the order they run, from what starts it.
- 1On form submissionForm triggerStarts it
- 2client email generatorLm Chat Open RouterModel
- 3sales email generatorLm Chat Open RouterModel
- 4Create or update a contactHubspotService
- 5Client Email AgentAgentModel
- 6Sales Email AgentAgentModel
- 7Search contactsHubspotService
- 8separating output into subject and message1CodeLogic
- 9separating output into subject and messageCodeLogic
- 10Create an engagementHubspotService
- 11Send a message1GmailService
- 12Send a messageGmailService
- 13reading sheetsGoogle SheetsService
- 14setTimeCodeLogic
- 15updating sheets1Google SheetsService
- 16Get a contact1HubspotService
- 17set contact detailsSetLogic
- 18Create an eventGoogle CalendarService
- 19extract engagementID and meetingCodeLogic
- 20set engagementID and meetingSetLogic
How it's built
- Starts on
- Someone submitting a form
- Steps
- 20
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Calendar, Google Sheets, HubSpot
- Model
- OpenRouter
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Calendar, Google Sheets and HubSpot accounts, and a key for OpenRouter. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
Yes. It calls OpenRouter. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 20 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.