Automation library · Scheduling

Multi-tool personal assistant with Telegram and Grok-4

Started by an incoming Telegram message, and works across Airtable, Gmail, Google Calendar, Notion and one other. It puts Grok and OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 20 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: Grok, OpenAIRetrieval

Download free
20 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
5Services it connects to

The flow

Starts it 1Model 5Logic 3Service 11

The steps in the order they run, from what starts it.

  1. 1Simple MemoryMemory Buffer WindowModel
  2. 2Save MemoryAirtable ToolService
  3. 3Telegram TriggerTelegram triggerStarts it
  4. 4Search Web with SerpAPITool Serp ApiModel
  5. 5Get many events in Google CalendarGoogle Calendar ToolService
  6. 6Create an event in Google CalendarGoogle Calendar ToolService
  7. 7Update an event in Google CalendarGoogle Calendar ToolService
  8. 8Delete an event in Google CalendarGoogle Calendar ToolService
  9. 9Get many messages in GmailGmail ToolService
  10. 10Get a message in GmailGmail ToolService
  11. 11xAI Grok Chat ModelLm Chat XAi GrokModel
  12. 12Text vs Voice RouterIfLogic
  13. 13Get a database in NotionNotion ToolService
  14. 14AI AgentAgentModel
  15. 15Get memoriesAirtableService
  16. 16AggregateAggregateLogic
  17. 17MergeMergeLogic
  18. 18Send a text messageTelegramService
  19. 19Transcribe a recordingOpen AiModel
  20. 20Get a fileTelegramService

How it's built

Starts on
An incoming Telegram message
Steps
20, with 1 branch
Size
Medium: a working afternoon
Connects to
Airtable, Gmail, Google Calendar, Notion, Telegram
Model
Grok, OpenAI
Retrieval
Answers are drawn from documents you supply, not from the model alone

Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Calendar, Notion and Telegram accounts, and a key for Grok and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls Grok and OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.