Automation library · Scheduling

Send AI-prioritized follow-up reminders with Gmail and Slack

Started by a clock, and works across Gmail, Google Sheets, Slack and Twilio. It hands the judgement calls to OpenAI. 18 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

Download free
18 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 3Model 3Logic 4Service 8

The steps in the order they run, from what starts it.

  1. 1New Task Entry TriggerGoogle Sheets triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Structured Output ParserOutput Parser StructuredModel
  4. 4Daily Summary ScheduleSchedule triggerStarts it
  5. 5Error Handler TriggerError triggerStarts it
  6. 6Workflow ConfigurationSetLogic
  7. 7Classify Follow-up UrgencyAgentModel
  8. 8Fetch Daily Follow-upsGoogle SheetsService
  9. 9Alert Admin on ErrorSlackService
  10. 10Normalize Task DataSetLogic
  11. 11Route by UrgencySwitchLogic
  12. 12Send Daily Summary to SlackSlackService
  13. 13Send High Urgency EmailGmailService
  14. 14Send Medium Urgency EmailGmailService
  15. 15Add to Weekly SummarySetLogic
  16. 16Send High Urgency Slack AlertSlackService
  17. 17Send VIP SMS ReminderTwilioService
  18. 18Log Follow-up StatusGoogle SheetsService

How it's built

Starts on
A clock
Steps
18, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack, Twilio
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Slack and Twilio accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.