Automation library · Scheduling

Automated Pre-Meeting Briefs & Reminders with Gemini and Gmail

Started by a clock, and works across Gmail, Google Calendar and Slack. It hands the judgement calls to Gemini. 18 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: Gemini

Download free
18 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 1Logic 8Service 7

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2Error TriggerError triggerStarts it
  3. 3⚙️ SettingsSetLogic
  4. 4Send Error AlertSlackService
  5. 5Get Calendar EventsGoogle CalendarService
  6. 6Filter External MeetingsFilterLogic
  7. 7Reminder Window?IfLogic
  8. 8Brief Window?IfLogic
  9. 9Send Reminder EmailGmailService
  10. 10Use Enrichment?IfLogic
  11. 11Update Calendar EventGoogle CalendarService
  12. 12Enrich Contact (Optional)Http RequestService
  13. 13Skip EnrichmentSetLogic
  14. 14Format Enriched DataSetLogic
  15. 15MergeMergeLogic
  16. 16Generate Brief (AI Model)Lm Chat Google GeminiModel
  17. 17Send to SlackSlackService
  18. 18Email Backup (Optional)GmailService

How it's built

Starts on
A clock
Steps
18, with 3 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, Slack
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.