Automation library · Scheduling

Automate post-meeting tasks with Fireflies and OpenAI

Started by a clock, and works across Gmail and Telegram. It hands the judgement calls to OpenAI. 18 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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18 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 1Model 6Logic 4Service 7

The steps in the order they run, from what starts it.

  1. 1Every MorningSchedule triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Create ClickUp TaskClick Up ToolService
  4. 4OpenAI Chat Model1Lm Chat Open AiModel
  5. 5ThinkTool ThinkModel
  6. 6Structured Output ParserOutput Parser StructuredModel
  7. 7Fetch Recent MeetingsHttp RequestService
  8. 8Analyze & Create TasksAgentModel
  9. 9Draft EmailAgentModel
  10. 10Filter Today's MeetingsCodeLogic
  11. 11Ask Approval (Telegram)TelegramService
  12. 12Send GmailGmailService
  13. 13Loop Over ItemsSplit In BatchesLogic
  14. 14Approved?IfLogic
  15. 15Notify SuccessTelegramService
  16. 16Get Full TranscriptHttp RequestService
  17. 17Notify CancellationTelegramService
  18. 18Format Transcript DataCodeLogic

How it's built

Starts on
A clock
Steps
18, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.