The flow
Starts it 1Model 1Logic 10Service 6
The steps in the order they run, from what starts it.
- 1When HubSpot Contact CreatedWebhookStarts it
- 2Normalize HubSpot DataCodeLogic
- 3Retrieve HubSpot Lead DetailsHubspotService
- 4If Form Submission ExistsIfLogic
- 5Set Lead Contact InfoSetLogic
- 6Skip Leads Without FormNo OpLogic
- 7Configure Reply SettingsSetLogic
- 8If Form is AllowedIfLogic
- 9Draft Reply with Claude AgentAnthropicModel
- 10Skip Non-Approved FormsNo OpLogic
- 11Prepare Email ContentSetLogic
- 12Slack Approve Reply DraftSlackService
- 13If Reply ApprovedIfLogic
- 14Retrieve Gmail SignatureHttp RequestService
- 15Skip Unapproved RepliesNo OpLogic
- 16Gmail Send EmailGmailService
- 17Record Reply in HubSpotHubspotService
- 18Post Sales Alert to SlackSlackService
How it's built
- Starts on
- Another system calling it
- Steps
- 18, with 3 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, HubSpot, Slack
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail, HubSpot and Slack accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.