Automation library · Lead generation

Qualify event venue leads from Gmail with Gemini and HighLevel

Started by an arriving email, and works across Gmail, GoHighLevel, Google Sheets and Slack. It hands the judgement calls to Gemini. 18 steps, 4 branches, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: Gemini

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18 stepsMedium: a working afternoon
4Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 1Model 2Logic 7Service 8

The steps in the order they run, from what starts it.

  1. 1When Email ReceivedGmail triggerStarts it
  2. 2Google Gemini ModelLm Chat Google GeminiModel
  3. 3Set Enquiry DetailsSetLogic
  4. 4Process with LLM ChainChain LlmModel
  5. 5Set Output FieldSetLogic
  6. 6If ICP MatchIfLogic
  7. 7Fetch CRM Contact ListHigh LevelService
  8. 8If Contact ID ExistsIfLogic
  9. 9Read User Profile from SheetsGoogle SheetsService
  10. 10Post Lead to CRMHttp RequestService
  11. 11Wait for Event TriggerWaitLogic
  12. 12If User Logged in SheetsIfLogic
  13. 13If User Already NotifiedIfLogic
  14. 14Append User to SheetsGoogle SheetsService
  15. 15Post to Slack Channel ASlackService
  16. 16Post to Slack Channel BSlackService
  17. 17Update Notified Status in Sheets AGoogle SheetsService
  18. 18Update Notified Status in Sheets BGoogle SheetsService

How it's built

Starts on
An arriving email
Steps
18, with 4 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Gmail, GoHighLevel, Google Sheets, Slack
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail, GoHighLevel, Google Sheets and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.