Automation library · Lead generation

Automated lead capture & AI-personalized audio follow-up

Started by another system calling it, and works across Gmail, Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI. 18 steps, 2 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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18 stepsMedium: a working afternoon
2Branches: places the flow splits
0Loops or waits
4Services it connects to

The flow

Starts it 1Model 1Logic 8Service 8

The steps in the order they run, from what starts it.

  1. 1New Lead CapturedWebhookStarts it
  2. 2Extract & Clean Lead DataSetLogic
  3. 3AI Qualification & SummaryOpen AiModel
  4. 4Parse AI QualificationSetLogic
  5. 5Is Lead Qualified?IfLogic
  6. 6Craft Personalized Audio TextCodeLogic
  7. 7Mark Lead as UnqualifiedSetLogic
  8. 8Generate Personalized AudioEleven LabsService
  9. 9Log Lead DataGoogle SheetsService
  10. 10Upload Personalized AudioGoogle DriveService
  11. 11Store Personalized Audio LinkSetLogic
  12. 12Check CRM for Duplicate LeadHttp RequestService
  13. 13Is Lead a Duplicate?IfLogic
  14. 14Update Lead in CRMHttp RequestService
  15. 15Create Lead in CRMHttp RequestService
  16. 16CRM ResultMergeLogic
  17. 17Send Personalized Follow-upGmailService
  18. 18Notify Sales TeamSlackService

How it's built

Starts on
Another system calling it
Steps
18, with 2 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.