Automation library · Customer support

Microsoft Outlook AI email assistant with Airtable

Started by a clock, and works across Airtable and Outlook. It hands the judgement calls to OpenAI. 20 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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20 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
2Services it connects to

The flow

Starts it 3Model 3Logic 5Service 9

The steps in the order they run, from what starts it.

  1. 1When clicking ‘Test workflow’Manual triggerStarts it
  2. 2OpenAI Chat ModelLm Chat Open AiModel
  3. 3Structured Output ParserOutput Parser StructuredModel
  4. 4Check Mail Schedule TriggerSchedule triggerStarts it
  5. 5Update Contacts Schedule TriggerSchedule triggerStarts it
  6. 6Microsoft Outlook23Microsoft OutlookService
  7. 7RulesAirtableService
  8. 8CategoriesAirtableService
  9. 9Delete RulesAirtableService
  10. 10AI: Analyse EmailAgentModel
  11. 11Monday.com - Get ContactsMonday ComService
  12. 12Convert to MarkdownMarkdownLogic
  13. 13MergeMergeLogic
  14. 14Set CategoryMicrosoft OutlookService
  15. 15Airtable - ContactsAirtableService
  16. 16Email MessagesSetLogic
  17. 17IfIfLogic
  18. 18Loop Over ItemsSplit In BatchesLogic
  19. 19Set ImportanceMicrosoft OutlookService
  20. 20ContactAirtableService

How it's built

Starts on
A clock
Steps
20, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Airtable, Outlook
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Airtable and Outlook accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.