The flow
Starts it 1Model 3Logic 8Service 6
The steps in the order they run, from what starts it.
- 1Schedule TriggerSchedule triggerStarts it
- 2Needs a Response?AirtableService
- 3Loop Over ItemsSplit In BatchesLogic
- 4IfIfLogic
- 5FAQ SearchAirtableService
- 6Edit Fields1SetLogic
- 7Edit Fields3SetLogic
- 8Edit FieldsSetLogic
- 9Message a model1Open AiModel
- 10Company InformationAirtableService
- 11Message a modelOpen AiModel
- 12Edit Fields2SetLogic
- 13Edit Fields4SetLogic
- 14Send a messageGmailService
- 15Message a model2Open AiModel
- 16Create or update a recordAirtableService
- 17Edit Fields5SetLogic
- 18Create a draftGmailService
How it's built
- Starts on
- A clock
- Steps
- 18, with 1 branch, 1 loop or waits
- Size
- Medium: a working afternoon
- Connects to
- Airtable, Gmail
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Airtable and Gmail accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.