Automation library · Scheduling

Meeting notes into action items with Gemini

Started by another system calling it, and works across Gmail and Google Docs. It hands the judgement calls to Gemini. 14 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: Gemini

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14 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 3Model 3Logic 5Service 3

The steps in the order they run, from what starts it.

  1. 1Webhook TriggerWebhookStarts it
  2. 2Google Gemini AILm Chat Google GeminiModel
  3. 3Structured Output ParserOutput Parser StructuredModel
  4. 4IfIfLogic
  5. 5AI Meeting ProcessorChain LlmModel
  6. 6Extract Meeting DataSetLogic
  7. 7Error ResponseRespond To WebhookStarts it
  8. 8Split Action ItemsSplit OutLogic
  9. 9Split Follow-up EmailsSplit OutLogic
  10. 10Create Meeting Summary DocumentGoogle DocsService
  11. 11Create Google TasksGoogle TasksService
  12. 12Send Follow-up EmailsGmailService
  13. 13MergeMergeLogic
  14. 14Success ResponseRespond To WebhookStarts it

How it's built

Starts on
Another system calling it
Steps
14, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Docs
Model
Gemini

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Docs accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.