The flow
Starts it 1Logic 5Service 11
The steps in the order they run, from what starts it.
- 1Appointment Cancelled TriggerGoogle Sheets triggerStarts it
- 2Format Date & TimeCodeLogic
- 3Cancelled & Not Yet Offered?FilterLogic
- 4Mark Waitlist Processing StartedGoogle SheetsService
- 5Get Waiting CandidatesGoogle SheetsService
- 6Loop Over Waitlist CandidatesSplit In BatchesLogic
- 7Mark Slot UnfilledGoogle SheetsService
- 8Mark Candidate OfferedGoogle SheetsService
- 9Notify Owner - No FillTwilioService
- 10Send Waitlist OfferTwilioService
- 11Wait For ConfirmationWaitLogic
- 12Candidate Confirmed?IfLogic
- 13Book Appointment in CalendarGoogle CalendarService
- 14Mark Candidate ExpiredGoogle SheetsService
- 15Add Booked Appointment RowGoogle SheetsService
- 16Update Waitlist - BookedGoogle SheetsService
- 17Send Booking ConfirmationTwilioService
How it's built
- Starts on
- A change in a Google Sheet
- Steps
- 17, with 1 branch, 2 loops or waits
- Size
- Medium: a working afternoon
- Connects to
- Google Calendar, Google Sheets, Twilio
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Google Calendar, Google Sheets and Twilio accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a change in a Google Sheet.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 17 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.