Automation library · CRM

Automate outbound AI sales calls with Airtable and Vapi AI

Started by another system calling it, and works across Airtable. 26 steps, 6 branches, 2 loops or waits: large, and worth reading before you trust it with anything live.

Large

Download free
26 stepsLarge: read it before trusting it with anything live
6Branches: places the flow splits
2Loops or waits
1Service it connects to

The flow

Starts it 2Logic 9Service 15

The steps in the order they run, from what starts it.

  1. 1Schedule Every MinuteSchedule triggerStarts it
  2. 2Vapi Callback WebhookWebhookStarts it
  3. 3Fetch TBC LeadsAirtableService
  4. 4Is End Report?IfLogic
  5. 5Prepare Call MetadataSetLogic
  6. 6Log Raw Call DataAirtableService
  7. 7POST: Trigger Vapi CallHttp RequestService
  8. 8Filter: Was Answered?IfLogic
  9. 9Update Lead: In ProgressAirtableService
  10. 10Get Lead ID #1AirtableService
  11. 11Check: Is Voicemail?IfLogic
  12. 12Update: Call ConnectedAirtableService
  13. 13Get Lead ID #2AirtableService
  14. 14Get Lead ID #3AirtableService
  15. 15If First CallIfLogic
  16. 16Update: Call FailedAirtableService
  17. 17Log: Voicemail Attempt 1AirtableService
  18. 18If Second CallIfLogic
  19. 19Wait: 1 MinuteWaitLogic
  20. 20If Third CallIfLogic
  21. 21Retry: Call #2Http RequestService
  22. 22Wait: Next Day 4pmWaitLogic
  23. 23Update: Lead UnreachableAirtableService
  24. 24Log: Voicemail Attempt 2AirtableService
  25. 25Retry: Call #3Http RequestService
  26. 26Log: Voicemail Attempt 3AirtableService

How it's built

Starts on
Another system calling it
Steps
26, with 6 branches, 2 loops or waits
Size
Large: read it before trusting it with anything live
Connects to
Airtable
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Airtable account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.