Automation library · CRM

Sync HubSpot with Outlook

Started by a clock, and works across Airtable, Google Sheets, HubSpot and Outlook. 35 steps, 6 branches, 3 loops or waits: large, and worth reading before you trust it with anything live.

Large

Download free
35 stepsLarge: read it before trusting it with anything live
6Branches: places the flow splits
3Loops or waits
4Services it connects to

The flow

Starts it 1Logic 26Service 8

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2Retrieve_foldersMicrosoft OutlookService
  3. 3Airtable4AirtableService
  4. 4Read_Contact_IDGoogle SheetsService
  5. 5SetSetLogic
  6. 6Set_airtableSetLogic
  7. 7Set_contact_IDSetLogic
  8. 8Select_folderIfLogic
  9. 9MergeMergeLogic
  10. 10Merge3MergeLogic
  11. 11Get_messagesMicrosoft OutlookService
  12. 12NoOp1No OpLogic
  13. 13IFIfLogic
  14. 14IF2IfLogic
  15. 15email has changedNo OpLogic
  16. 16Item ListsItem ListsLogic
  17. 17NoOpNo OpLogic
  18. 18Set1SetLogic
  19. 19Set2SetLogic
  20. 20SplitInBatches4Split In BatchesLogic
  21. 21Extract HTML -> TextHtml ExtractService
  22. 22SplitInBatches3Split In BatchesLogic
  23. 23Set3SetLogic
  24. 24Set_outlookSetLogic
  25. 25Airtable3AirtableService
  26. 26Store_emailHubspotService
  27. 27IF5IfLogic
  28. 28IF6IfLogic
  29. 29Set_airtable_idSetLogic
  30. 30Set_engegement_idSetLogic
  31. 31Merge1MergeLogic
  32. 32Prepare_updateSetLogic
  33. 33SplitInBatchesSplit In BatchesLogic
  34. 34AirtableAirtableService
  35. 35IF7IfLogic

How it's built

Starts on
A clock
Steps
35, with 6 branches, 3 loops or waits
Size
Large: read it before trusting it with anything live
Connects to
Airtable, Google Sheets, HubSpot, Outlook
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Airtable, Google Sheets, HubSpot and Outlook accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 35 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 35 steps before you point it at anything that matters.