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AI talent screener – CV parser, job fit evaluator & email

Started by someone submitting a form, and works across Email, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 16 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 6Logic 1Service 8

The steps in the order they run, from what starts it.

  1. 1On form submissionForm triggerStarts it
  2. 2Structured Output ParserOutput Parser StructuredModel
  3. 3OpenAILm Chat Open AiModel
  4. 4Upload CVGoogle DriveService
  5. 5Extract from FileExtract From FileService
  6. 6Semantic Fit & Evaluation by HR ExpertChain LlmModel
  7. 7Applicant's DetailsInformation ExtractorModel
  8. 8Summarize Applicant's ProfileChain SummarizationModel
  9. 9Summarize Job Role DescriptionChain SummarizationModel
  10. 10Add Applicant's Details in Google SheetGoogle SheetsService
  11. 11Update Evaluation Results in Google SheetsGoogle SheetsService
  12. 12Get Job Description from Google SheetsGoogle SheetsService
  13. 13Notify TA for Approval via EmailEmail SendService
  14. 14Approval Check - IF ConditionIfLogic
  15. 15Send Shortlist Email to CandidateEmail SendService
  16. 16Send Rejection Email to CandidateEmail SendService

How it's built

Starts on
Someone submitting a form
Steps
16, with 1 branch
Size
Medium: a working afternoon
Connects to
Email, Google Drive, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.