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AI resume screening with Gmail and OpenAI

Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 16 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 4Logic 3Service 8

The steps in the order they run, from what starts it.

  1. 1Structured Output ParserOutput Parser StructuredModel
  2. 2GPT-4o ModelLm Chat Open AiModel
  3. 3Receive ResumeGmail triggerStarts it
  4. 4AI Recruiter AnalysisAgentModel
  5. 5Extract Candidate InfoInformation ExtractorModel
  6. 6Save to DriveGoogle DriveService
  7. 7Append row in sheetGoogle SheetsService
  8. 8Route by File TypeSwitchLogic
  9. 9Get DocGoogle DriveService
  10. 10Convert DOCX to DocsHttp RequestService
  11. 11Download TXTGoogle DriveService
  12. 12Extract PDF TextExtract From FileService
  13. 13Get Doc as TextGoogle DriveService
  14. 14Extract TXT ContentExtract From FileService
  15. 15Standardize Resume DataSetLogic
  16. 16Job DescriptionSetLogic

How it's built

Starts on
An arriving email
Steps
16, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.