Automation library · Hiring

AI resume screening with OpenAI and Drive

Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 29 steps, 6 branches: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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29 stepsLarge: read it before trusting it with anything live
6Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 4Logic 14Service 10

The steps in the order they run, from what starts it.

  1. 1Monitor ResumesGmail triggerStarts it
  2. 2Structured Output ParserOutput Parser StructuredModel
  3. 3GPT-4o ModelLm Chat Open AiModel
  4. 4Save to DriveGoogle DriveService
  5. 5AI Recruiter AnalysisAgentModel
  6. 6Extract Candidate InfoInformation ExtractorModel
  7. 7Upload Success?IfLogic
  8. 8AI Analysis Success?IfLogic
  9. 9Final Data Valid?IfLogic
  10. 10Route by File TypeSwitchLogic
  11. 11Set Upload ErrorSetLogic
  12. 12Set AI ErrorSetLogic
  13. 13Log Successful ProcessingGoogle SheetsService
  14. 14Set Validation ErrorSetLogic
  15. 15Get DocGoogle DriveService
  16. 16Convert DOCX to DocsHttp RequestService
  17. 17Download TXTGoogle DriveService
  18. 18Merge All ErrorsMergeLogic
  19. 19Extract PDF TextExtract From FileService
  20. 20Get Doc as TextGoogle DriveService
  21. 21Extract TXT ContentExtract From FileService
  22. 22Send Error NotificationGmailService
  23. 23Text Extracted?IfLogic
  24. 24Log Error to SheetGoogle SheetsService
  25. 25Standardize Resume DataSetLogic
  26. 26Set Extraction ErrorSetLogic
  27. 27Resume Quality CheckIfLogic
  28. 28Job DescriptionSetLogic
  29. 29Set Quality ErrorSetLogic

How it's built

Starts on
An arriving email
Steps
29, with 6 branches
Size
Large: read it before trusting it with anything live
Connects to
Gmail, Google Drive, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.