The flow
Starts it 4Model 2Logic 4Service 5
The steps in the order they run, from what starts it.
- 1Receive Job Application FormWebhookStarts it
- 2Check for Forwarded ApplicationsGmail triggerStarts it
- 3Daily Follow-up CheckSchedule triggerStarts it
- 4Route by Input SourceSwitchLogic
- 5Get Applications Due for Follow-upNotionService
- 6Scrape Job Posting URLHttp RequestService
- 7Extract Job Details with AIOpen AiModel
- 8Has Pending Follow-ups?IfLogic
- 9Parse and Structure Job DataCodeLogic
- 10Send Slack ReminderSlackService
- 11Generate Interview Prep MaterialsOpen AiModel
- 12Save Application to NotionNotionService
- 13Prepare Success ResponseSetLogic
- 14Send Confirmation ResponseRespond To WebhookStarts it
- 15Send Email ConfirmationGmailService
How it's built
- Starts on
- Another system calling it
- Steps
- 15, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Notion, Slack
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail, Notion and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 15 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.