The flow
Starts it 1Model 1Logic 6Service 5
The steps in the order they run, from what starts it.
- 1Click Here to RunManual triggerStarts it
- 2Read Expenses from Google SheetGoogle SheetsService
- 3Settings, Change These Before RunningSetLogic
- 4Clean and Categorise Each Expense RowSetLogic
- 5Add Up Total Spent per CategorySummarizeService
- 6Build AI Prompt FieldsSetLogic
- 7Ask Gemini to Write Expense ReportGoogle GeminiModel
- 8Collect Report Fields for Sheet and EmailSetLogic
- 9Save Report to Sheet2Google SheetsService
- 10Keep Data Alive After Sheet WriteSetLogic
- 11Check Expense Level, High or Normal?IfLogic
- 12Send High Expense Alert EmailGmailService
- 13Send Normal Expense Summary EmailGmailService
How it's built
- Starts on
- An event in a connected app
- Steps
- 13, with 1 branch
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Sheets
- Model
- Gemini
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Sheets accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.
What starts it?
It starts on an event in a connected app.
Does it use AI?
Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 13 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.