Automation library · Scheduling

Sync Calendly bookings with Google Calendar and Airtable CRM

Started by an event in a connected app, and works across Airtable, Google Calendar and Slack. 18 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

Download free
18 stepsMedium: a working afternoon
2Branches: places the flow splits
1Loop or waits
3Services it connects to

The flow

Starts it 1Logic 9Service 8

The steps in the order they run, from what starts it.

  1. 1New Calendly BookingCalendly triggerStarts it
  2. 2Wait for Calendar SyncWaitLogic
  3. 3Extract Booking DataSetLogic
  4. 4Find Matching Calendar EventGoogle CalendarService
  5. 5Find CRM ContactAirtableService
  6. 6Match Calendar EventFilterLogic
  7. 7Contact Found?IfLogic
  8. 8Keep First Calendar MatchLimitLogic
  9. 9Update Existing CRM ContactAirtableService
  10. 10Create CRM ContactAirtableService
  11. 11Extract Google Event IDSetLogic
  12. 12Prepare Meeting DataSetLogic
  13. 13Add Calendar AttendeesGoogle CalendarService
  14. 14Check for Duplicate MeetingAirtableService
  15. 15Meeting Already Logged?IfLogic
  16. 16Skip Duplicate MeetingNo OpLogic
  17. 17Create CRM MeetingAirtableService
  18. 18Notify Team in SlackSlackService

How it's built

Starts on
An event in a connected app
Steps
18, with 2 branches, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Airtable, Google Calendar, Slack
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Airtable, Google Calendar and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.