The flow
Starts it 1Logic 11Service 6
The steps in the order they run, from what starts it.
- 1Weekly Radar TriggerSchedule triggerStarts it
- 2Workflow ConfigurationSetLogic
- 3Read Staff RosterGoogle SheetsService
- 4Read Session Staffing MapGoogle SheetsService
- 5Load Coverage RulesData TableService
- 6Fetch Upcoming SessionsGoogle CalendarService
- 7Extract Session Code TokenSetLogic
- 8Validate Certs On Session DateCodeLogic
- 9Route Sessions By Coverage StatusSwitchLogic
- 10Mark Fix RequiredSetLogic
- 11Mark Unmatched WarningSetLogic
- 12Mark Covered SessionSetLogic
- 13Collect Report SectionsMergeLogic
- 14Compose Coverage ReportCodeLogic
- 15Post Fix List To SlackSlackService
- 16Build Staffer Expiry NoticesCodeLogic
- 17Loop Staffer NoticesSplit In BatchesLogic
- 18Send Expiry Renewal EmailGmailService
How it's built
- Starts on
- A clock
- Steps
- 18, with 1 branch, 1 loop or waits
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Calendar, Google Sheets, Slack, n8n data table
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail, Google Calendar, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on a clock.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 18 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.