Automation library · Scheduling

Send scheduled hotel rate request emails

Started by a clock, and works across Email, Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 20 steps, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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20 stepsMedium: a working afternoon
0Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 2Model 2Logic 10Service 6

The steps in the order they run, from what starts it.

  1. 1⏰ Every 15 DaysSchedule triggerStarts it
  2. 2📧 Send Rate RequestGmailService
  3. 3📊 Batch SummaryCodeLogic
  4. 4⚠️ Error HandlerCodeLogic
  5. 5OpenAI Chat ModelLm Chat Open AiModel
  6. 6When clicking ‘Execute workflow’Manual triggerStarts it
  7. 7📲 TG: Batch ReportTelegramService
  8. 8📲 TG: Error AlertTelegramService
  9. 9AI AgentAgentModel
  10. 10🗂️ Get All RegionsCodeLogic
  11. 11✅ DoneNo OpLogic
  12. 12🔗 Merge Email DataCodeLogic
  13. 13📋 Read Hotels SheetGoogle SheetsService
  14. 14Send emailEmail SendService
  15. 15🧹 Parse & Clean Hotel DataCodeLogic
  16. 16📊 Prepare Log EntryCodeLogic
  17. 17📦 Batch (5 at a time)Split In BatchesLogic
  18. 18💾 Log to Tracking SheetGoogle SheetsService
  19. 19📝 Prepare Email ContextCodeLogic
  20. 20⏱️ Rate LimiterCodeLogic

How it's built

Starts on
A clock
Steps
20, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Email, Gmail, Google Sheets, Telegram
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.