Automation library · CRM

Send HubSpot deal follow-ups with Gmail and Slack

Started by an event in a connected app, and works across Gmail, Google Sheets, HubSpot and Slack. 18 steps, 2 branches, 2 loops or waits: a working afternoon to understand properly.

Medium

Download free
18 stepsMedium: a working afternoon
2Branches: places the flow splits
2Loops or waits
4Services it connects to

The flow

Starts it 1Logic 4Service 13

The steps in the order they run, from what starts it.

  1. 1HubSpot Trigger – New DealHubspot triggerStarts it
  2. 2Get Deal DetailsHubspotService
  3. 3Get Contact DetailsHubspotService
  4. 4Valid Contact & Email?IfLogic
  5. 5Send Intro EmailGmailService
  6. 6Log Invalid – SkipGoogle SheetsService
  7. 7Update Deal Stage – ContactedHubspotService
  8. 8Wait 2 DaysWaitLogic
  9. 9Send Follow-Up EmailGmailService
  10. 10Wait 3 More DaysWaitLogic
  11. 11Re-fetch Contact (Fresh Data)HubspotService
  12. 12Has Contact Replied?IfLogic
  13. 13Slack Alert – Contact RepliedSlackService
  14. 14Send Breakup EmailGmailService
  15. 15Update Deal Stage – Meeting BookedHubspotService
  16. 16Update Deal Stage – Closed LostHubspotService
  17. 17Log to Sheet – RepliedGoogle SheetsService
  18. 18Log to Sheet – No ReplyGoogle SheetsService

How it's built

Starts on
An event in a connected app
Steps
18, with 2 branches, 2 loops or waits
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, HubSpot, Slack
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, HubSpot and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.