Automation library · Alerts and monitoring

Send contract renewal reminders from HubSpot with Gmail

Started by a clock, and works across ClickUp, Gmail, HubSpot and Slack. 13 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

Medium

Download free
13 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 1Logic 4Service 8

The steps in the order they run, from what starts it.

  1. 1Schedule TriggerSchedule triggerStarts it
  2. 2Get all dealsHubspotService
  3. 3Filter DealsCodeLogic
  4. 4Loop Over DealsSplit In BatchesLogic
  5. 5Fetch Associated Contact With DealHttp RequestService
  6. 6Get Contact DetailsHubspotService
  7. 7SwitchSwitchLogic
  8. 830 day mailGmailService
  9. 960 day mailGmailService
  10. 1090 day mailGmailService
  11. 11MergeMergeLogic
  12. 12Nofity Account ManagerSlackService
  13. 13Create Follow-up TaskClick UpService

How it's built

Starts on
A clock
Steps
13, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
ClickUp, Gmail, HubSpot, Slack
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own ClickUp, Gmail, HubSpot and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.