Automation library · Scheduling

Send AI pet grooming reminders and follow-ups with OpenAI

Started by a clock, and works across Email, Google Sheets, Slack and Twilio. It hands the judgement calls to OpenAI. 16 steps, 1 branch, 1 loop or waits: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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16 stepsMedium: a working afternoon
1Branch: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 1Model 1Logic 6Service 8

The steps in the order they run, from what starts it.

  1. 1Daily Appointment CheckSchedule triggerStarts it
  2. 2Workflow ConfigurationSetLogic
  3. 3Get Upcoming AppointmentsGoogle SheetsService
  4. 4Normalize Client DataSetLogic
  5. 5Generate Personalized ReminderOpen AiModel
  6. 6Notify Groomers of Daily ScheduleSlackService
  7. 7Send SMS ReminderTwilioService
  8. 8Compile Weekly Summary DataMergeLogic
  9. 9Send Grooming Prep InstructionsEmail SendService
  10. 10Format Weekly ReportSetLogic
  11. 11Check Confirmation StatusIfLogic
  12. 12Send Weekly Summary ReportSlackService
  13. 13Wait for Follow-up TimeWaitLogic
  14. 14Send Reschedule LinkEmail SendService
  15. 15Send Thank You MessageEmail SendService
  16. 16Log Client InteractionsGoogle SheetsService

How it's built

Starts on
A clock
Steps
16, with 1 branch, 1 loop or waits
Size
Medium: a working afternoon
Connects to
Email, Google Sheets, Slack, Twilio
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Google Sheets, Slack and Twilio accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 16 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 16 steps before you point it at anything that matters.