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Score and triage job candidates with OpenAI and Google Drive

Started by another system calling it, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 14 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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14 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 3Logic 3Service 7

The steps in the order they run, from what starts it.

  1. 1When Application ReceivedWebhookStarts it
  2. 2OpenAI GPT-4o MiniLm Chat Open AiModel
  3. 3Parse Job Content OutputOutput Parser StructuredModel
  4. 4Extract Resume InformationCodeLogic
  5. 5AI Evaluation AgentAgentModel
  6. 6Convert to File FormatConvert To FileService
  7. 7Update Evaluation in SheetsGoogle SheetsService
  8. 8Upload to Google DriveGoogle DriveService
  9. 9If Interview Score HighIfLogic
  10. 10Set Resume Download LinkSetLogic
  11. 11Email Interview InviteGmailService
  12. 12Email HR: Candidate AcceptedGmailService
  13. 13Email HR: Manual Review NeededGmailService
  14. 14Append Candidate to SheetsGoogle SheetsService

How it's built

Starts on
Another system calling it
Steps
14, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Drive, Google Sheets
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.