Automation library · Scheduling

Schedule client meetings with Google Calendar and Zoom

Started by another system calling it, and works across Discord, Gmail and Google Calendar. 15 steps, 1 branch: a working afternoon to understand properly.

Medium

Download free
15 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Logic 4Service 10

The steps in the order they run, from what starts it.

  1. 1Web Contact FormWebhookStarts it
  2. 2Format Date & TimeDate TimeLogic
  3. 3Add Event name, Duration, PasswordSetLogic
  4. 4Code (Configure Meeting Information)CodeLogic
  5. 5Checks Google Calendar to see if the requested time slot is freeGoogle CalendarService
  6. 6Check Meeting Slot AvailabilityIfLogic
  7. 7Create Event Using Web Submission Form (Add booking to Google Calendar with details & reminders)Google CalendarService
  8. 8Send Notice for Unavailable SlotGmailService
  9. 9Create Zoom meeting with client infoZoomService
  10. 10Send confirmation email to clientGmailService
  11. 11Notify team via Microsoft TeamsMicrosoft TeamsService
  12. 12Create chat messageMicrosoft TeamsService
  13. 13Send a EmailGmailService
  14. 14Send a messageDiscordService
  15. 15Rapiwa ()WhatsApp MessageRapiwaService

How it's built

Starts on
Another system calling it
Steps
15, with 1 branch
Size
Medium: a working afternoon
Connects to
Discord, Gmail, Google Calendar
Model
None. This is plumbing, not judgement

Questions

What does it need to run?

An n8n account, plus your own Discord, Gmail and Google Calendar accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.