The flow
Starts it 2Logic 4Service 4
The steps in the order they run, from what starts it.
- 1Receive appointment requestWebhookStarts it
- 2Format appointment dataSetLogic
- 3Check AvailabilityGoogle CalendarService
- 4Respond to WebhookRespond To WebhookStarts it
- 5Is Slot Available?IfLogic
- 6Get Approval (HR) [1 hour wait]GmailService
- 7End - Slot BusyNo OpLogic
- 8Is approved?IfLogic
- 9Book AppointmentGoogle CalendarService
- 10Appointment FailedGmailService
How it's built
- Starts on
- Another system calling it
- Steps
- 10, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Calendar
- Model
- None. This is plumbing, not judgement
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Calendar accounts. You connect your own accounts after importing it; none are included.
What starts it?
It starts on another system calling it.
Does it use AI?
No. Every step is fixed logic or a call to a service, so it does the same thing every time.
How long does it take to set up?
Plan an afternoon. 10 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Before you run itNothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.