Automation library · Scheduling

Schedule and manage appointments with Groq and Google Calendar

Started by someone opening a chat with it, and works across Gmail, Google Calendar and Google Sheets. It puts Groq behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 17 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: GroqRetrieval

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17 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 3Logic 3Service 9

The steps in the order they run, from what starts it.

  1. 1Clint ChatChat triggerStarts it
  2. 2Groq Chat ModelLm Chat GroqModel
  3. 3Simple MemoryMemory Buffer WindowModel
  4. 4Create an event in Google CalendarGoogle Calendar ToolService
  5. 5Get many events in Google CalendarGoogle Calendar ToolService
  6. 6Delete an event in Google CalendarGoogle Calendar ToolService
  7. 7Update an event in Google CalendarGoogle Calendar ToolService
  8. 8Send a message in GmailGmail ToolService
  9. 9Schedule TriggerSchedule triggerStarts it
  10. 10AI AgentAgentModel
  11. 11Clear Old AppointmentsGoogle SheetsService
  12. 12Get Today EventsGoogle CalendarService
  13. 13IF Has EventsIfLogic
  14. 14Build Daily SummaryCodeLogic
  15. 15Format Event DataSetLogic
  16. 16Send Email to AdminGmailService
  17. 17Insert Events DetailsGoogle SheetsService

How it's built

Starts on
Someone opening a chat with it
Steps
17, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, Google Sheets
Model
Groq
Retrieval
Answers are drawn from documents you supply, not from the model alone

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Google Sheets accounts, and a key for Groq. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls Groq. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.