Automation library · Scheduling

Route meeting action items to Slack with Gmail and OpenAI

Started by an arriving email, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to OpenAI. 17 steps, 3 branches: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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17 stepsMedium: a working afternoon
3Branches: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 1Model 1Logic 11Service 4

The steps in the order they run, from what starts it.

  1. 1When Email with Transcript ArrivesGmail triggerStarts it
  2. 2Setup Meeting ConfigurationCodeLogic
  3. 3Extract Email TranscriptCodeLogic
  4. 4Read Log from Google SheetsGoogle SheetsService
  5. 5Identify Duplicate MeetingsCodeLogic
  6. 6If Unique Meeting IdentifiedIfLogic
  7. 7OpenAI Meeting AnalysisOpen AiModel
  8. 8Parse Analysis ResultsCodeLogic
  9. 9Route Based on PrioritySwitchLogic
  10. 10Prepare Slack NotificationCodeLogic
  11. 11Generate FYI Log EntryCodeLogic
  12. 12Post to Slack ChannelSlackService
  13. 13Append Meeting to Google SheetsGoogle SheetsService
  14. 14Verify Slack Message DeliveryCodeLogic
  15. 15Derive Action ItemsCodeLogic
  16. 16If Action Items ExistIfLogic
  17. 17Insert Action Items to SheetsGoogle SheetsService

How it's built

Starts on
An arriving email
Steps
17, with 3 branches
Size
Medium: a working afternoon
Connects to
Gmail, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.