Automation library · Hiring

Save time hiring with OpenAI and Google Drive

Started by someone submitting a form, and works across Email, Google Drive, Google Sheets and Slack. It hands the judgement calls to OpenAI. 40 steps, 2 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

LargeCalls a model: OpenAI

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40 stepsLarge: read it before trusting it with anything live
2Branches: places the flow splits
1Loop or waits
4Services it connects to

The flow

Starts it 6Model 6Logic 4Service 24

The steps in the order they run, from what starts it.

  1. 1On form submissionForm triggerStarts it
  2. 2Structured Output ParserOutput Parser StructuredModel
  3. 3OpenAILm Chat Open AiModel
  4. 4Run Daily at 09:00 AMSchedule triggerStarts it
  5. 5Technical Support Engineer Assessment TriggerTypeform triggerStarts it
  6. 6Technical Project Manager Assessment TriggerTypeform triggerStarts it
  7. 7Trigger when Interview booked by applicant in calendlyCalendly triggerStarts it
  8. 8Get Triggered when Applicant Status Update in Google SheetGoogle Sheets triggerStarts it
  9. 9Upload CVGoogle DriveService
  10. 10Extract from FileExtract From FileService
  11. 11Semantic Fit & Evaluation by HR ExpertChain LlmModel
  12. 12Applicant's DetailsInformation ExtractorModel
  13. 13Summarize Applicant's ProfileChain SummarizationModel
  14. 14Summarize Job Role DescriptionChain SummarizationModel
  15. 15Fetch Records with Status "Resume Selected"Google SheetsService
  16. 16Update Applicant Status to Assessment SubmittedGoogle SheetsService
  17. 17Update Status to Interview BookedGoogle SheetsService
  18. 18Route actions based on StatusSwitchLogic
  19. 19Add Applicant's Details in Google SheetGoogle SheetsService
  20. 20Update Evaluation Results in Google SheetsGoogle SheetsService
  21. 21Get Job Description from Google SheetsGoogle SheetsService
  22. 22Loop to Send Assessment Link to Each CandidateSplit In BatchesLogic
  23. 23Notify TA via Email for Assessment SubmissionEmail SendService
  24. 24Notify TA via Slack for Assessment SubmissionSlackService
  25. 25Send Interview Invite EmailEmail SendService
  26. 26Send Assessment Failed EmailEmail SendService
  27. 27Send Interview Cancelled EmailEmail SendService
  28. 28Interview Reschedule Invite EmailEmail SendService
  29. 29Send Interview Passed/Shortlisted EmailEmail SendService
  30. 30Send Interview Failed EmailEmail SendService
  31. 31Notify TA for Approval via EmailEmail SendService
  32. 32No Operation, do nothingNo OpLogic
  33. 33Get Assessment Form URLGoogle SheetsService
  34. 34Approval Check - IF ConditionIfLogic
  35. 35Send Assessment Submission EmailEmail SendService
  36. 36Update Applicant's Status as RESUME SELECTEDGoogle SheetsService
  37. 37Update Applicant's Status as REJECTEDGoogle SheetsService
  38. 38Update Status to Assessment SentGoogle SheetsService
  39. 39Send Shortlist Email to CandidateEmail SendService
  40. 40Send Rejection Email to CandidateEmail SendService

How it's built

Starts on
Someone submitting a form
Steps
40, with 2 branches, 1 loop or waits
Size
Large: read it before trusting it with anything live
Connects to
Email, Google Drive, Google Sheets, Slack
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Email, Google Drive, Google Sheets and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 40 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 40 steps before you point it at anything that matters.