The flow
Starts it 2Model 4Logic 4Service 9
The steps in the order they run, from what starts it.
- 1n8n Form TriggerForm triggerStarts it
- 2OpenAI Chat ModelLm Chat Open AiModel
- 3OpenAI Chat Model1Lm Chat Open AiModel
- 4Execute Workflow TriggerExecute Workflow triggerStarts it
- 5Enquiry ClassifierText ClassifierModel
- 6Summarise EnquiryChain LlmModel
- 7Terms & ConditionsFormService
- 8DeclineFormService
- 9Wait for ApprovalGmailService
- 10Has Accepted?IfLogic
- 11Has Approval?IfLogic
- 12Enter Date & TimeFormService
- 13Decline1FormService
- 14Create AppointmentGoogle CalendarService
- 15Send RejectionGmailService
- 16Get Form ValuesSetLogic
- 17Trigger Approval ProcessExecute WorkflowLogic
- 18Send ReceiptGmailService
- 19Form EndFormService
How it's built
- Starts on
- Someone submitting a form
- Steps
- 19, with 2 branches
- Size
- Medium: a working afternoon
- Connects to
- Gmail, Google Calendar
- Model
- OpenAI
Questions
What does it need to run?
An n8n account, plus your own Gmail and Google Calendar accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.
What starts it?
It starts on someone submitting a form.
Does it use AI?
Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.
How long does it take to set up?
Plan an afternoon. 19 steps is enough that you should read each one before running it.
How do I import it?
Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.
Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.