Automation library · Scheduling

Organize school emails with Google Calendar and Drive

Started by a clock, and works across Gmail, Google Calendar and Google Drive. It hands the judgement calls to OpenAI. 19 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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19 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
3Services it connects to

The flow

Starts it 2Model 2Logic 7Service 8

The steps in the order they run, from what starts it.

  1. 1Daily Reminder CheckSchedule triggerStarts it
  2. 2When Email ArrivesGmail triggerStarts it
  3. 3OpenAI Chat ModelLm Chat Open AiModel
  4. 4Get Tomorrow's EventsGoogle CalendarService
  5. 5Get a messageGmailService
  6. 6Extract Email InfoInformation ExtractorModel
  7. 7Filter What to Bring EventsFilterLogic
  8. 8Workflow ConfigurationSetLogic
  9. 9Route by CategorySwitchLogic
  10. 10Get Email AttachmentsGmailService
  11. 11Extract ContactsSetLogic
  12. 12Send Reminder EmailGmailService
  13. 13Save Notice to DriveGoogle DriveService
  14. 14Prepare Calendar EventSetLogic
  15. 15Filter Photos OnlyFilterLogic
  16. 16FilterFilterLogic
  17. 17Add to CalendarGoogle CalendarService
  18. 18Save Photos to DriveGoogle DriveService
  19. 19Save Contacts to DriveGoogle DriveService

How it's built

Starts on
A clock
Steps
19, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar, Google Drive
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Calendar and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.