Automation library · Scheduling

Handle meeting no-shows with Gmail and Google Calendar

Started by another system calling it, and works across Gmail and Google Calendar. It hands the judgement calls to OpenAI. 19 steps, 1 branch: a working afternoon to understand properly.

MediumCalls a model: OpenAI

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19 stepsMedium: a working afternoon
1Branch: places the flow splits
0Loops or waits
2Services it connects to

The flow

Starts it 1Model 2Logic 7Service 9

The steps in the order they run, from what starts it.

  1. 1Receive the clickWebhookStarts it
  2. 2Chat modelLm Chat Open AiModel
  3. 3Delete old event toolGoogle Calendar ToolService
  4. 4Create new event toolGoogle Calendar ToolService
  5. 5Which action?SwitchLogic
  6. 6Move the meetingAgentModel
  7. 7Read confirm requestSetLogic
  8. 8Read reschedule requestSetLogic
  9. 9Read cancel requestSetLogic
  10. 10Get the event (confirm)Google CalendarService
  11. 11Get the event (reschedule)Google CalendarService
  12. 12Get the event (cancel)Google CalendarService
  13. 13Read event details (confirm)SetLogic
  14. 14Read event details (reschedule)SetLogic
  15. 15Read event details (cancel)SetLogic
  16. 16Send confirmation emailGmailService
  17. 17Send reschedule emailGmailService
  18. 18Cancel the eventGoogle CalendarService
  19. 19Send cancellation emailGmailService

How it's built

Starts on
Another system calling it
Steps
19, with 1 branch
Size
Medium: a working afternoon
Connects to
Gmail, Google Calendar
Model
OpenAI

Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Calendar accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

Before you run it

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.